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East Otto Town Board Meetings Overview

East Otto Town Board Meetings Overview

Submitted by Ann Rugg, 

Town Clerk East Otto 

February 2014 Meeting Minutes

A resolution was presented by Dave Forster and seconded by Rich Grey establishing the standard workday for Assessor Jeff Forster as 6 hours per day for purposes of NYS retirement reporting.

Code Enforcement Officer Report: Jeff Holler answered seven phone calls, completed three inspections, sent a copy of the flood map to a property owner on Creekside Drive, attended 24 hours of code training and checked his 2013 deposits.

The electrical changes have been made in the gymnasium area.

Nine people came to the blood drive at the Town Hall.

The contract with bookkeeper Don Hill was reviewed for 2014. A motion was made by Dave Forster and seconded by Mike Poch to approve the new contract with Don Hill for 2014 including a raise from $457 per month to $500 per month.

Supervisor James Beach reported on the summer swim program.

Councilman Rich Grey reported that the new gas pump has been delivered and will be installed as soon as the weather warms up.

Either the broom’s drive pump needs to be replaced or an alternate method of sweeping the roads needs to be determined.

March 2014 Meeting Minutes

A motion was made by Dave Forster and seconded by Bill Spors to advertise for mowing of the Brooklyn Cemetery the same as last year including a requirement for proof of insurance. Bids will be opened at the April 8, 2014, meeting at 9 pm.

A motion was made by Dave Forster and seconded by Bill Spors to advertise for mowing of the Town Hall property, ball diamond, historical building the same as last year including a requirement for proof of insurance. Bids will be opened at the April 8, 2014, meeting at 9 pm.

Highway Superintendent Tom Benz received a letter from the NYSDOT about new signs the state is putting up for tourism in NYS. Tom presented the agreement to spend highway funds. A motion was made by Dave Forster and seconded by Bill Spors to authorize the board to sign the agreement to spend highway funds in the amount of $231,712 for 43.17 miles of roads.

Tom attended Advocacy Day in Albany for CHIPS.

The hydraulic motor pump on the broom will cost a little over $3,000.00 to repair. The company that gave Tom the quote is looking for a different brand of replacement pump that should be cheaper.

Code Enforcement Officer Jeff Holler answered five phone calls, completed two inspections, issued one address, issued one violation, attended four hours of code training and attended the planning board meeting.

There was some discussion about the 9-1-1 signs and who should be receiving them from the county and who should be putting them up.

Fourth quarter sales tax was received in the amount of $56,019.16.

The JCAP Grant was approved for $1,500.

East Otto Resident Anne McCabe addressed the board. She wanted to know why the AUD report for 2013 is not yet filed. The last year filed was 2010. Jim responded that the state’s program is not compatible and extra time needs to be spent when submitting the report electronically. He and Don have tried several times to file the 2011 report but were unable to wait on the line for someone to help them with the submission. Ms. McCabe also asked what the additional $16,500 amount was for in the assessor’s budget line. Jim answered that is was for the anticipated re-evaluation. She asked what the funding deposit policy was for the HSA. Jim stated that he makes that deposit once a month near the end of the month. Mrs. McCabe wanted to know if there was a written policy given to employees to inform them of the policy. There is not. She also asked if any of the board members had had any human resources training. They indicated that they had not.

The minutes for the Town of East Otto will be submitted to the Ellicottville Times for publication. Legal notices will still be published in the Springville Journal.

A motion was made by Dave Forster and seconded by Bill Spors to cancel the March 25, 2014, meeting. The next meeting will be April 8, 2014. Motion carried.

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