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Town of East Otto Board Meeting Minutes

January 12, 2016

Minutes as submitted

The organizational meeting and the first regular January meeting of the East Otto Town Board was brought to order by Supervisor James Beach on Tuesday January 12, 2016 at 8:10 p.m.

James Beach welcomed new Board Member Sidney Barber.       

The resignation of Richard Grey from his seat on the Town Board was accepted.                                                                                   

William Spors was appointed to the vacant Town Board seat with a vote of 3 yes and 1 no, based on the fact that he had the second highest vote count during the last general election.

Salaries and appointments were approved.

The following committees were adopted:

a.) Code of Ethics Committee-Michael Poch & William Spors

b.) Workplace Violence Prevention – Michael Poch

c.) Health Insurance Committee – David Forster & Sidney Barber

d.)Youth/Playground Coordinator – David Forster

e.) Emergency “911” house numbers Coordinator – William Spors

The agreement to spend highway funds in the amount of $241,810 for 43.17 miles of roads was approved.

Highway: There is a contract signed by the property owner for the Town to clean out the ditch between Bowen and Razy Roads.

The following notice was filed with the Town Clerk concerning the closing of Traffic Street for reasons of public safety:

The seasonal part of Traffic St between Mr. Duerr and Mr. Guerin (The seasonal part of Traffic St.) was closed today Jan. 7th at 12:00 noon. The road was closed due to ice on the roadway caused by private citizens plowing the road. Road will remain closed until further notice!  It is illegal to plow a town road under NY State Highway Law 214 ( depositing ashes snow, ice, etc. upon highway causing a hazard,  by private citizens plowing the road it is causing it to become ice and thus a hazard )  there have been two vehicles off the road in this section with one hitting the guide rail.

Mike Poch stated that the Town should file notice with the sheriff’s office and try to find out who is plowing the road since they would assume liability for anything that happened to anyone injured once the road becomes an ice hazard. Tom has filed notice with the sheriff’s dept.

The shop ceiling has been pressure washed and needs paint. Tom will get an estimate.

Senator Tom Reed will be at the Town Hall on Jan. 30 at 2 p.m. for a town hall meeting.

The Town has received a $5,000 grant through the Justice Court System for video surveillance equipment. The money has not yet been received.

Public comment: John Gerard, a N. Otto resident, questioned the board on why Traffic Street has been completely closed to traffic since that has not usually been the case in the past. Tom Benz explained that because someone has been plowing it the width of the road that is plowed by the town there is no warning to anyone using the road that it is not being maintained thus putting them in a potentially dangerous situation. Previously the road was unplowed and if people used it they could gauge the risks for themselves. Councilman Sid Barber stated that emergency equipment and first responders do not wish to go down the road because it is not safe. Mr. Gerard requested that the barricade be removed. Tom is reluctant to do so because plowing that section make it unsafe.

Mr. Guerin addressed the board again, reading the section of law that he believes applies. Should he read the law he is quoting more closely, he will realize that the road is plowed and maintained to his residence which is not located on the seasonal portion to which the law he refers relates. Tom stated again that there are no residences on the seasonal portion of the road which remains unmaintained during the winter months.

Respectfully Submitted,

Ann Rugg , Town Clerk

February 9, 2016

Minutes as submitted

The February meeting of the East Otto Town Board was called to order at 8:10 p.m. by Supervisor James Beach on Tuesday, Feb. 9, 2016.

A letter of resignation was received from Corrine Westfall for cleaning the town hall. The board will advertise for someone to clean.

Brian Church was appointed as Chairman of the Board of Assessment Review.

STW will be contacted to create a website for the Town of East Otto and to maintain the website.

Jim presented to the board his ideas for ways the Town Board can participate in recognizing the East Otto Fire Department for 80 years of service to the community.

There was some discussion on painting the Town Hall. Jim and Bill will come up with the specs for the scope of the work.

A $5,000 grant was received from the Justice Court System.

There was some discussion on whether to go ahead with a public hearing to reduce the number of members of the Zoning Board of Appeals. The board decided to wait until the expiration of the next appointment in 2017 before taking action.

There was some discussion on the need for a Peddling and Solicitation Law. Jeff and Ann will look into what other towns have in the area.

Sales tax was received in the amount of $59,226.00 for the fourth quarter of 2015.

The town needs to get moving on the summer program. Ann will speak to Tammi Herr to gauge her interest.

Public comment: Mr. Guerin addressed the board. He wants a plan and a definite date for the opening of Traffic Street. He was told that while Traffic Street is advertised to be unmaintained from November to April, the opening of the road will be dependent on the weather and road conditions. It will be reopened as soon as it is safe to do so.

The February 23 meeting is cancelled and the next meeting will be March 8, 2016.

Respectfully Submitted

Ann Rugg, Town Clerk

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