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East Otto Town Board December Meeting Minutes

The December meeting of the East Otto Town Board was called to order at 6 p.m. by Deputy Supervisor Dave Forster on Tuesday, Dec.12, 2017. Present were councilmen: Dave Forster, William Spors, Sid Barber and Mike Poch. Highway Superintendent Tom Benz and CEO Jeff Holler.

Guests present were Bob Bowen, Angie Sherman, Michael Guerin, Pearl Guerin and Richard Helmich.

County legislature Richard Helmich spoke to the board stating that he would like to bring more things to the county legislature that would represent rural towns such as East Otto. He told the town board that he is a board member of the land bank which helps towns with demolition of zombie properties and upgrading properties throughout the towns.

He also told the board about a manufacturing housing initiative that involves replacement of manufactured homes.

Richard also stated he is available for discussing road and bridge problems.

Highway: Tom told the board that the sand and salt is done being hauled in for this year. Snake Run Road was reopened on Nov. 22, 2017. Mike Poch asked Tom if he felt there was a need to put guardrails up where the pilings are. Tom will check with the county on this matter.

Tom stated there is a problem with residents plowing snow across the roads. He said it is occurring more than in previous years. Tom stated that it is illegal. He also stated that plowing a road where a town truck has gone removes the sand that was put down.

On Monday, Dec. 11, 2017 the highway department barricaded Traffic Street due to a bad accident and personal vehicles trying to get people out.

Town clerk: Read a letter of interest from Pearl Guerin in regards to one of the open BAR position. She read a letter from Brian Church, who is interested in the Planning Board Chairperson position. Also, she read a letter from Brittnie Phillips interested in one of the open Planning Board positions. Discussion took place in regards to the open positions. There was also discussion on payment for the positions including changing the payments per meeting attendance as opposed to an annual salary.  Decisions on filling the vacant positions and payment for the positions will be made at the organizational meeting.

A motion was made by Mike Poch and seconded by Sid Barber to adopt the following grant application resolution:

WHEREAS, there is a grant available from the Cattaraugus County Dept. of Economic Development, Planning and Tourism Community Revitalization Fund to assist towns in Community Revitalization, and

WHEREAS the Town of East Otto is in need of assistance to purchase Christmas lighting as provided for by the grant

WHEREAS the Town of East Otto will match the grant dollar amount of $500 to purchase Christmas Lights.

THEREFORE BE IT RESOLVED that the Town Board of the Town of East Otto does hereby authorize the supervisor of the Town of East Otto to sign the Grant application presented by the Town Clerk

All were in favor. Motion carried.

A motion was made by Mike Poch and seconded by Sid Barber to authorize the supervisor of the Town of East Otto to sign the Grant application from Southern Tier West to assist town in scanning of records: including birth, death and marriage records, historical, cemetery records, ect.as provided for by the grant. Spors, Barber, Poch and Forster were in favor. Motion carried.

The clerk told the board she has been unable to contact the cleaner in regards to cleaning the town hall. She asked the board to consider having a maintenance position for the town hall. Currently the Highway Supervisor and the CEO have spent many hours doing maintenance and repairs on the hall. It was decided to discuss this matter during the organizational meeting.

A motion was made by Dave Forster and seconded by Mike Poch to renew the SPCA contract. Spors, Barber, Poch and Forster were in favor. Motion carried.

CEO Report: Jeff completed 11 inspections, issued 6 permits, issued 1 address, answered 18 phone calls, and deposited $357 to the clerk for permits issued.

Public Comment: Mr. Michael Guerin addressed the Board regarding meeting rules. He also stated that since the Highway Supervisor has a town truck he should be responsible for the town hall repairs.  Supervisor Rugg explained that the Highway Supervisor being on call with the town truck was for highway related business and not for town hall repairs and maintenance.

A motion was made by Dave Forster and seconded by Sid Barber to enter into executive session in regards to possible litigation. Forster, Spors, Barber, Poch and Rugg were in favor. Motion carried.

A motion was made by Dave Forster and seconded by Mike Poch to come out of executive session. Forster, Spors, Barber, Poch and Rugg were in favor. Motion carried.

A motion was made by Mike Poch and seconded by Sid Barber to schedule a public hearing on Dec. 27, 2017 at 6:30 p.m. on the 2017- 2018 fire protection contract.  Forster, Poch, Spors, Barber and Rugg were in favor. Motion carried.

A motion was made by Sid Barber and seconded by Mike Poch to schedule the 2017 close out meeting for Wednesday December 27, 2017 at 6:00 PM at the town hall. Forster, Poch, Spors and Rugg were in favor. Motion carried.

A motion was made by Mike Poch and seconded by Sid Barber to adjourn at 7:54 PM. Forster, Spors, Barber, Poch and Rugg were in favor. Motion carried.

One Dec. 27, 2017, the close out December meeting of the East Otto Town Board was called to order at 6:09 p.m. by Supervisor Ann Rugg.

Present were councilmen Sid Barber, Mike Poch, William Spors and Highway Superintendent Tom Benz. Councilman Dave Forster was excused.

Guests present were Bob Bowen and Angela Sherman.

Hwy: Discussion took place regarding purchase of a new truck vs. roller. Tom told the board there was damage done on the 2012 10 Wheeler truck.

The outside of the Highway Shop addition is completed except for the door. The concrete is poured and the insulation is in.

A motion was made by Mike Poch and seconded by Sid Barber to open the public hearing on the 2017-2018 fire protection contract. Barber, Poch, Spors and Rugg were in favor. Motion carried.

There was no public comment.

A motion was made by Bill Spors and seconded by Sid Barber to close the public hearing on the 2017-2018 fire protection contract. Barber, Poch, Spors and Rugg were in favor. Motion carried.

A motion was made by Mike Poch and seconded by Bill Spors to authorize Supervisor Ann Rugg to sign the fire protection district contract for 2018 as presented. All were in favor. Motion carried.

Town Clerk: Deanna read letters of interest to the board from: Charles Herr 111, Tammie Herr and Annemarie McCabe for the open BAR open positions.

She told the board that tax collection started early this year due to the executive order signed by Governor Cuomo.

Ann thanked Mike Poch for his years of service on the town board. She reported on the chips funds and third quarter sales tax. She will be having a meeting with Armstrong.

A motion was made by Mike Poch and seconded by Bill Spors to adjourn at 7:11 p.m. Barber, Poch, Spors and Rugg were in favor. Motion carried.

Respectfully Submitted,

Deanna Bowen, Town Clerk

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