By Caitlin Croft
The May 2018 meeting of the Village Board opened with good news: the State Assembly passed Bill#A08355 designating the Great Valley Creek and its tributaries as inland waterways for the purposes of Waterfront Revitalization. This allows the municipalities surrounding an opportunity to access grant money for revitalization projects.
Mayor John Burrell advised this should be referred to the Village grant writer for further information. He also advised the village should reach out to those closely involved in water sports for their input into projects. It was noted though that the State Senate also needs to pass the bill, but we are one step closer and should be prepared. This bill was introduced by Assemblyman Joseph Giglio of the 148th District.
Continuing in good news, the Ellicottville-Great Valley Recreational Trail received 501(c)(3) tax status. There was a reminder of the meat raffle at the American Legion on June 10. During the Teitsworth Auctions, the Village received $3,988 in additional revenue. Last, funds from the Extreme Winter Recovery Aid has been transferred back into the Consolidated Local Street and Highway Improvement Program Fund.
Business from the Floor: There were four speakers in front of the Village Board this month. First was Anne Northrup, trustee Greg Cappelli and Code Enforcement Officer Kelly Fredrickson. They presented a draft of the proposed Short Term Rental Local Law. There was discussion regarding who the local emergency contact would be along with over occupancy. This will include regulations such as applying for a license and having your license number published in any marketing of the property, notifying all property owners within a 200 yard radius of the permit. There are still details being worked out and there was emphasis that this would be self policed upfront and this is how Vail, Colo. initially implemented their Short Term Rental Local Law. Burrell thanked the three for their hard work and is very impressed with this first draft. It will now be sent to Kathleen Moriarty, village attorney, for further review and edits.
Next up was Terry Fuller, the Workbase Learning Coordinator for the Board of Cooperative Educational Services (BOCES). Fuller highlighted the different internship programs that are offered and the process involved. An intern could work 1-3 days per week, morning or afternoon. There are 17 different programs ranging from Heavy Machinery Operations to Natural Resource (Landscaping etc.). Students are chosen based on a handful of qualities such as attendance, grades and enthusiasm. After meeting to find out the needs of an intern, Fuller will choose candidates for the Village to interview. He noted the Chamber of Commerce is now using the services of an intern in their office. Burrell thanked him for his time and suggested he meet with the Town/Village Engineer Nile Peirson to discuss possibilities.
Ed Carey of Good Energy presented a Power Aggregate Program for Municipalities and Residences. They recently paired with the New York Commissioner of Mayors and the Association of Towns. This is a no contract source of purchasing power such as Electric and Natural Gas. Westchester County was the pilot County and Dutchess County soon followed. A Local Law is needed in order to present a proposal to the Board. Carey advised he had spoken to many municipalities in Erie County such as Amherst, City of Buffalo and Lackawanna with those three being very interested. A question was raised as to whether this was an opt in or opt out program because of the number of residents who are not full time in the Village. The Mayor feels if we can buy power with those larger municipalities it would be a win-win for all. The VB made no decision on passing the Local Law. Cappelli asked that Pierson investigates as he has experience with bulk purchases of power.
Last to speak was former Mayor Edna Northrup in regard to our status with Tree City USA. Burrell advised we are still active members and Jobe Lowry, who works for the Village and has a degree in forestry from Syracuse University, and has attended the Conference for the past two years as well. Northrup thanked the mayor for the information.
Approve Minutes: There was a motion to approve the April Regular Meeting Minutes; a second and they were approved. There was a motion to approve the April Organizational Meeting Minutes; there was a second and they were approved. Last, there was a motion to approve the minutes from the Special Meeting; there was discussion on minor corrections. There was a motion to approve the minutes as corrected; a second and they were approved.
There was a motion to accept the April 2018 Financial Report; there was a second and it was approved. There was a motion to pay the bills; Pierson noted that Voucher 421 from Nussbaumer & Clarke for the amount of $1,927 was for work that had not been completed or received. There was a motion to pay the bills with the exception of Voucher 421; there was a second and it was approved.
The Public Hearing on Local Law No. 2 and No. 3 of 2018 was opened. These are regarding the Zoning Code Amendments and the Certificate of Occupancy and Certificate of Zoning Compliance.
Mayor’s Report: Burrell attended the Cattaraugus County Municipal Officials Association (CCMOA) and was elected to be the Second Vice President of the Organization. The County Engineer is currently designing the Fillmore Drainage and Mill Street Sidewalk. Pierson’s estimate of the project will cost $25,000-$35,000. There was a large turn out of Ellicottville Officials to the Southern Tier West Local Government Conference. Burrell attended the New York Commission of Mayors Conference for continuing education. There was a second CCMOA Meeting regarding procedure for lockdown situations.
Next, There was a motion to close the Public Hearing on Local Law No. 2-2018; there was a second and it was closed. There was a motion to close the Public Hearing on Local Law No. 3-2018; there was a second and it was closed.
Planning Report: There was a motion to approve; a second and it was approved. The Short Environmental Assessment Part 1 needed to be conducted on the proposed Zoning Amendments and Part 2 County Referral had been received stating no issue with the Zoning Amendments. There was a motion to declare a Negative Declaration under the State Environmental Quality Review; a second and ayes carried. Village Planner Gary Palumbo advised if/when the board acts he will draft a decision letter for the County.
There was a motion to adopt Local Law No. 2-2018; there was a second and it was adopted. There was a motion to adopt Local Law No. 3-2018; there was a second and it was adopted.
There was a motion to approve the Department of Public Works Report; a second and it was approved.
Engineering Report: There was a motion to approve; a second and it was approved. Pierson discussed in detail his report. Bryan Clark attended Class C Water School and passed. He will now be attending Class B Water School. Pierson is currently working on an equipment inventory which will allow for better vehicle/equipment maintenance and replacement. There were three pieces of equipment to be auctioned Pierson advised we should hold off on selecting them because we actually need a new street sweeper instead. There was a motion to table the bid selections; a second and it was tabled. Pierson advised he can get the new street sweeper for $190,000 and if ordered by June 15th it will have a Tier 3 Cummins Engine. There was a motion to approve Pierson to purchase the street sweeper; a second and it was approved. Bids were received for the Monroe Streetscape Project. There was a motion to allow Pierson to award the project to the lowest responsible bidder; there was a second and it was approved. Pierson also advised he would like to move towards having all the same brand of equipment when possible. It will make replacing and repairing much easier in the future. There was money set aside from the Engineering Grant to hire an assistant engineer. Currently Bob Scharf is assisting Pierson and Pierson has asked that he stays on part time until the end of December. Pierson is also working on a Safety Program and has reached out to JCC regarding continuing education opportunities. Because of this some of the Village Employees will be taking the 10 hour OSHA Approved Construction Safety Class. Last, Pierson will soon have a quote for the Smart TV/Computer for the Town/Village Hall.
Sewer Report: There was a motion to approve; a second and it was approved.
Code Enforcement Report: There was a motion to approve; a second and it was approved.
Beautification: Reggie Klahn has been hired part time to aid in watering the village plants. This will alleviate time taken from the DPW employees. He will work with the Ally Catz on this. There was a motion to hire; a second and it was approved.
Sidewalks: Patra Lowes has asked that we investigate where the catch basins are for sidewalk drainage as with this late spring rain we have had many flooded sidewalks.
Special Events: There was discussion on alcohol being allowed on Monroe Street for Jazz and Blues Festival. Spencer Murray advised that he would be applying to the State Liquor Authority for a permit to have a roped off section and the ability to sell outside. He said last year we had issues with people standing in the doorway watching the outdoor music and if there was an issue it was not safe to have the doorway blocked. Murray advised that he would rather see the Open Container Law be lifted during the event so that all area restaurants and bars could benefit. There was a motion to waive the Open Container Law for Jazz & Blues Festival from 11 a.m. – 6 p.m.; there was a second and it was approved. Murray also feels the Chamber of Commerce needs to provide the labor to assemble to detour signs for Oldies Weekend and Fall Festival. Also, he would like them to take care of garbage and trash removal for Fall Festival. Last, regarding the Sept. 1 Music Festival at the Village Park, we will soon know the National Act and will have marketing and promotions ready for June 1st.
Refuse: Patra Lowes negotiated a $190,500 deal with Casella for 3 years of trash removal. There was a motion to accept the bid; a second and it was accepted
New Business: The new Insurance quote was received for a total of $25,968 and Burrell advised this is a 2 percent increase over last year. There was a motion to accept this bid; a second and it was accepted. Next, there was a motion to allow the signage for the Ellicottville Championship Rodeo; a second and signage will be allowed. Last, there was a motion to accept the Year End Budget Modifications; a second and it was approved.
There was a motion to adjourn the meeting; a second and it was adjourned.
The next meeting of the Village Board will be held at 6 p.m. on June 11 at the Town/Village Hall.